evenTwo Access Lite
evenTwo Access Lite allows the complete process of uploading attendees, event invitation via email and attendee access control via QR on the day of the event.
All in a simple and structured way from a single platform.
To access the Access platform for your event, you will receive an activation and password creation email from the support team.
Here you have more information about the first steps on the Access platform of your event.
Creation of assistants by Import.For the mass upload of attendees throught the Import tab, the panel must be configured with the preferred upload options. It will be necessary to have previously created the attendees document in Excel format from the downloadable template in this same section.The template must contain as many attendees as needed to be uploaded and contain the minimum data required for the upload. As in the manual creation of attendees, the name, email and title are mandatory fields. It is possible to carry out as many uploads as needed and to update some information afterwards for already preloaded users.
To proceed with the attendee upload with the template ready, it will be necessary to select the corresponding file in its location and complete the rest of the fields if necessary. You can assign one or more previously created labels to all the attendees in the template. In case you need to assign different tags to different groups of attendees, you will have to repeat this process with separate Excel. In the case of not needing labels, it is not necessary to fill in the field.
It is important to indicate the event/events that the imported attendees will attend, selecting the corresponding one by clicking on the field to see the drop-down list with the names of the existing events.
It is possible to massively confirm attendance at the time of uploading by checking the box "Confirm attendance" in the selected events.
It is recommended to check this option when there is no registration form linked to the platform and there is a confirmed list of attendees.
If this is the first load, it is advisable to leave the default option "Do not modify existing assistants" checked.
If it is necessary to modify existing user data by importing them as tags, for example, it will be necessary to select the corresponding option from the dropdown menu.
Finally, click on the “import” tab to complete the process. If the system registers any incompatibility or erroneous information, the upload will not be completed and errors will be reported in the list of last imports with date and time. Once the upload is complete, press the "Ctrl" and "F5" keys to force the status update.
If the loading has been successful, the status bar will display the completed indication.
If the upload has not been performed correctly and errors are detected, for example, incompatibilities due to repeated emails, accents in the addresses, or users without information in any of the required fields, the system will warn that the upload has not been performed successfully and a failed indication will appear.
The attendees created can be consulted and managed later from the "Event Attendees" tab. Once the attendees have been created by either of the two ways (manually/import), they can be managed from this section: dashboard.
Creation of templates for QR sending and confirmation
Once the participants have been uploaded, the next step is the creation and design of the templates that will be needed in the different phases of the event management, including the email with the personal QR access assigned to each attendee.
For the creation and design of email templates, you have all the information in this section.
Depending on the needs of the event, participants may or may not have to confirm attendance via email invitation and the platform will collect attendance confirmations for the subsequent delivery of QR's via email only to those confirmed.
The QR email templates must be designed by embedding the variable corresponding to the QR in the attendee:
Attendee QR: {{attendee_qr}}With the dropdown menu located in the email editor, all the personalized information options available for each user can be consulted, including the option that will show the QR.
When inserting the variable, it is important to select it and center its position in the text box with the centering option available in the text options icon located in the top bar of the editor: 
Once the editing changes have been saved with the QR variable, the preview can be consulted and the test mail can be sent to visualize the final result and adjust possible details.
The QR size is preset by default to ensure a correct reading of the QR on the day of the event, so it is not editable.
These QR emails can be sent automatically when confirming attendance or sent retrospectively once a closed list of confirmed attendees is available.
In order to send QR emails automatically, it is necessary to create a template of type "Confirmation" and enable automatic template sending in the event settings. If this is not necessary, you can create a generic QR template and send it manually only to the confirmations from the tab "Event attendees".
QR reading of attendees
For the QR reading of attendees on the day of the event, in addition to having previously configured the reading points, it will be necessary to correctly configure the devices that will be used for readings and entry control.
As many tablets or mobile devices can be used as desired by following the points below:
The information on the readings can be downloaded at any time and the number of people who have accessed the site can be consulted in real time. There are also functionalities for capacity control and monitoring of actual occupancy.